General Position Purpose Statement

The Administrative Support Specialist provides a full range of administrative support services to SSP and Prevention departments and reports directly to the Support to Service Provider Director, but is a shared position receiving direction and assignments from the Prevention Director.

Job Requirements and Responsibilities

• Ability to manage time and complete multiple activities and projects within given time frames.
• Excellent organizational, record-keeping, and independent job-structuring skills.
• Ability to maintain strict confidentiality of employee, donor, funders, and constituent information.
• Strong written and oral communication skills with the ability to read, write and converse in English, with strong grammar and spelling skills.
• Demonstrated typing and word processing skills.
• Proficient to expert skills working with word (mail merge and excel), Windows 2000 or above, Intermediate to expert skills in Microsoft Office applications, Internet literate; Microsoft Outlook, proficient at Raiser’s Edge or willingness to learn and become proficient within two months of hire
• Experience in using office equipment including telephone systems, copiers, scanners, printers, fax, and postage machines.
• Experience in developing and managing a variety of paper and electronic filing systems.
• Experience in entry and compilation of numeric data for financial and statistical information.
• Ability to respond with sensitivity and awareness to those with diverse cultural, ethnic, social backgrounds, values, attitudes, and languages.
• Minimum of an Associate’s degree in Business or related field or any combination of education and experience (equivalency formula: two years of experience is equal to one year of education)

Other Requirements/Working Conditions

• Availability to travel overnight if needed.
• Must have emotional and physical stamina to tolerate prolonged sitting or standing to deal with a variety of stressful situations, including responses to complaints and internal and external interactions, to effectively work long and at times odd hours, while maintaining a sense of humor.
• Works in a normal office environment, except while traveling, with minimum exposure to dust, noise, or temperature extremes. Requires bending, stooping, lifting and carrying objects up to 25 pounds, with or without accommodations.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the president, vice president and mission and philosophy of TCFV. This description does not modify any employee’s at-will-status and is not a contract for continued employment of any duration.